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  2. One More Day on the Appalachian Trail

How a nonprofit built a custom application process on Zapier

“We don’t have thousands of dollars to build a custom app, so the fact that we could build this in five hours with Zapier is huge for us.”

—Mike Freeman, Founder of Man Over Machine

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one more day customer story
4x faster application review process

4x faster application review process

By automating their entire application process on Zapier, each application is processed within a week—down from four weeks.

Saved thousands of dollars and weeks of work

Saved thousands of dollars and weeks of work

Mike created the custom app in just five hours using Zapier, saving the nonprofit thousands of dollars since they didn't need to hire a developer.

18+ business days of manual work removed

18+ business days of manual work removed

By digitizing the entire application process and adding in automation, the team reclaimed 150+ hours of admin work per year.

About One More Day on the Appalachian Trail

  • Company size: 1-10
  • Industry: One More Day on the Appalachian Trail is a nonprofit offering financial assistance to individuals battling addiction who want to travel the Appalachian Trail as part of their recovery.
  • Location: Nashville, Tennessee
About ActiveCampaign

Application data all in one place

Challenge

Application data lived across Google Forms and Google Sheets, which are less reliable when connected with other SaaS tools.

Solution

Applicants complete a Zapier Interfaces form that's embedded on the nonprofit’s site. The workflow then automatically adds this data into Zapier Tables for storage.

Results

The nonprofit can now store, edit, share, and automate the scholarship application process by having all of the data in one place.

Collaboration made simple and seamless

Challenge

To select scholarship winners, the nonprofit’s board met in person or had calls to vote on each application. The schedule wrangling often delayed the process.

Solution

When an applicant moves to the review stage, an email is automatically sent to the voters with a unique link. Responses and notes from the voters are tracked in a table.

Results

The board is able to collaborate and discuss the applications virtually and on their own time, removing 2-3 weeks from the application process.

Seamless application management

Challenge

The team didn’t have a simple way to track the progress of each application, which meant applications could slip through the cracks.

Solution

By storing applicant info in Zapier Tables, the team can easily track the status in a Kanban view using Zapier Interfaces. In the same tracker, the team can also move applications from one step to to the next.

Results

The nonprofit aims to award 100+ scholarship applicants in the new year, and the team now feels confident none will get lost in the shuffle.

“This would have taken weeks of work to develop an application like this, and it would have cost a ton of money. So, to be able to spin this up all in five hours in Zapier is life-changing.”


Mike Freeman

Marketing Automation Consultant for One More Day on the Appalachian Trail

Learn more about how One Day on the Appalachian Trail built a custom application system all on Zapier.

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